Saturday, November 16, 2013

How-To Guide: Candidates

Step 1: Finding positions from ads

Once you are logged into your EJM account, click on the “new application” link.
From here, you can browse postings on EJM. Some postings accept applications through EJM while others require you to submit an application on another site or by alternative means. If the position accepts application documents through EJM, there will be an “Apply Now” link to the left of the application.

Results can also be filtered by institution, position, or fields which the poster of the ad has specified.

Step 2: Applying to a Position

Once you click on “apply now”, you will be taken to the application page for the selected posting. Here is an example:

Application will vary from institution to institution in which documents and questions they want you to submit. Take a look at the questions and documents asked by the application. Once you have the documents you want to submit selected, you can upload them by selecting the “Upload Documents” link. Once you upload a document to EJM, you will be able to access and use it in any application you want.

Step 3: Assigning Recommenders

Once you submit your application, you will be asked to submit your list of references.

Here you will be given the option to add a new recommender to the list of recommenders associated with your EJM account or to add a new recommender. “Add a New Recommender” will allow you to search EJM’s database of recommenders to see if the individual you are using as a recommender is already in the system. 

If your recommender is in the system, you may select them from the recommender search. If they are not in the system you can add them to the system by clicking on “Enter Recommender Information”. EJM staff will then have to verify the information you enter for your recommender before giving them an EJM recommender account. This process typically takes less than 24 hours.

Once you have assigned a recommender, you can see the status of their recommendation for that application.

For any questions that were not answered here, please consult our Candidate FAQ.


  1. All my recommenders are shown as confirmed. However, one recommender is shown as just approved. The same recommender is also telling me that he has not received any invitation from my side and he can not upload my letter. What is going wrong here?

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